Queensland Saab Club Inc.
Privacy Policy
1. Introduction

Queensland Saab Club Inc. (the Club) is an incorporated association registered under the Associations Incorporation Act 1981 (Qld) and regulated by the Queensland Office of Fair Trading. This policy explains how the Club collects, holds, uses and discloses personal information through its website, membership processes and general club operations.

This policy applies to all visitors to the Club website, all members and all applicants for membership.
2. What information we collect

The Club may collect the following personal information:

    Name, postal address, email address and phone number
    Membership category, joining date and membership renewal status
    Vehicle details relevant to club activities and events
    Payment details for membership fees and event registrations, processed through third party payment providers
    Emergency contact details provided for club events and drives
    Correspondence sent to the Club, including enquiries, complaints and grievances
    Website usage information such as pages visited and browser type

3. How we collect information

Information is generally collected directly from members and applicants through:

    Membership application and renewal forms
    The Club website and any online forms or event registrations
    Email, phone or written correspondence with committee members
    Attendance at club meetings, events and drives

4. Why we collect and use information

The Club collects and uses personal information for the purposes of club operations, including:

    Processing and managing membership applications and renewals
    Maintaining the register of members required under the Club's rules
    Communicating with members about meetings, events, newsletters and club business
    Organising and running club events, drives and gatherings
    Managing membership fees and financial records
    Handling grievances and disputes in accordance with the Club's grievance procedure
    Complying with obligations under the Associations Incorporation Act 1981 (Qld) and Associations Incorporation Regulation 1999 (Qld)

5. Who can access member information

Access to personal information held by the Club is restricted to authorised committee members. These committee members may only access and use member data for the purposes of club operations described in this policy, such as processing memberships, organising events and maintaining required records.

Personal information is not made available to other members, third parties or the public except where required for the operation of the Club (for example, providing a contact list to event organisers for safety purposes) or where disclosure is required by law.

The Club does not sell or trade member information to any third party.
6. Storage and security

The Club takes reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or disclosure. Records are stored securely, whether in physical or electronic form, and access is limited to authorised committee members as outlined above.
7. Website information

The Club website may use cookies or similar technologies to support functionality and understand general usage patterns. The website does not knowingly collect sensitive information beyond what is necessary for membership and event administration.
8. Third parties

The Club may use third party service providers, such as payment processors, website hosting services or email platforms, to support club operations. These providers only receive the information necessary to perform their function and are expected to handle it securely.
9. Access and correction

Members may request access to the personal information the Club holds about them, and may ask for corrections to be made where information is inaccurate or out of date. Requests should be directed to the Club secretary or another authorised committee member.
10. Retention

The Club retains membership and financial records for as long as required to meet its record keeping obligations and for the ongoing operation of the Club. Information no longer required is disposed of securely.
11. Changes to this policy

The Club may update this policy from time to time to reflect changes in club operations or regulatory requirements. The current version will be made available on the Club website.
12. Contact

Questions about this policy or about personal information held by the Club can be directed to the Club secretary or another authorised committee member via the contact details published on the Club website.

Last updated: 17 Jul 2026